Job Listing: GardenFest Coordinator

Job Postings,

Lewis Ginter Botanical Garden - Richmond, VA

Closes - Open until filled

Position Title – GardenFest Coordinator

Salary -$15-$20/ hour

Job Type - Full Time

Apply: Please submit cover letter, resume to Human Resources at

Garden Overview


Lewis Ginter Botanical Garden’s mission is connecting people through plants to improve communities.


Lewis Ginter Botanical Garden, including the Lewis Ginter Nature Reserve, reveals the unity and integration of human and plant life, celebrates the fundamental significance of the natural world, and enriches communities through horticultural and educational excellence and innovative outreach activities.


Responsibility, Innovation, Integrity, Hospitality and Inspiration

Founded in 1984, Lewis Ginter Botanical Garden is a nonprofit garden located in Richmond, Virginia’s Lakeside neighborhood. The Garden encompasses 82 acres, four lakes, 5,500 unique taxa of plants within 15 distinct outdoor gardens, 11 major buildings including a conservatory and greenhouse, plus an 80-acre branch site, the Lewis Ginter Nature Reserve. Annually, Lewis Ginter engages over 17,000 students in innovative and exciting education programs. This cadre of identified learners is just a fraction of the more than 400,000 annual visitors to the Garden. In recent years, the Garden has been honored with inclusion in several top ten lists for botanical gardens in North America.

Lewis Ginter Botanical Garden is an Equal Opportunity Employer. We do not discriminate on the grounds of race, color, religion, sex, age, disability, or national origin in the hiring, retention, or promotion of employees. We support the diversity and inclusion policy adopted by The American Public Gardens Association: to create an equitable, diverse, and inclusive culture where the contributions of all community members are valued, respected, and appreciated.

Job Description

The GardenFest Coordinator leads the design, planning, installation, and de-installation of indoor and outdoor displays for GardenFest of Lights. They are responsible for developing and implementing the design plan, will serve as Manager on Duty during the exhibition, and will supervise the volunteers who assist with light fabrication and installation/de-installation. The GardenFest Coordinator supports seasonal exhibition planning, installation, and de-installation year-round in addition to providing visual display and lighting support for other events.

The GardenFest Coordinator will be forward thinking, innovative, team-oriented, and adaptable, with a proven record of success in designing and managing lighting displays and/or exhibitions. The successful candidate will be current with visual trends and willing to travel to network and learn from other light shows. The position is full time (Category 1), and contributes to the advancement of the Garden’s educational mission and excellence in guest services.


· Researches, designs, and coordinates the indoor and outdoor displays for GardenFest of Lights.

· Develops and maintains the design plan, the inventory of lights and other display collections, and other records as needed.

· Responsible for the physical inventory and storage of lights, display collections, and exhibition infrastructure.

· Develops a timeline and schedule that reflects staff, volunteer, and partner/vendor resources.

· Supervises volunteers who assist with the planning, fabrication, and implementation of the exhibition year round.

· Leads the installation and de-installation process in the Garden, fostering teamwork by modeling best practices alongside      our staff and volunteers.

· Provides staff and volunteer training for installation/de-installation tasks.

· Coordinates with community partners and vendors, including negotiating and writing agreements, processing purchase        orders, and facilitating installation/de-installation details.

· Serves as nightly Manager on Duty for GardenFest and other relevant exhibitions throughout the year.

· Travels to other light displays and attends the Atlanta Buyer’s Market, as needed.

· Supports the Exhibitions Manager with planning and implementing seasonal changing exhibitions year round.

· Provides lighting and visual display support for special events.

· Participates in the weekly cross-departmental logistics meeting.

Skills and Abilities

· Demonstrated knowledge of lighting design with a dedication to keeping current with visual trends.

· Demonstrated knowledge of electrical infrastructure, exhibition fabrication, and records management.

· Excellent written and verbal communication skills, including public speaking and group facilitation.

· Must be able to initiate, build and sustain relationships with fellow staff, volunteers, and community partners.

· Enthusiastic, energetic, quick-thinking, cheerful, courteous, capable, diplomatic, and solution-oriented.

· Well-organized and detail-oriented, able to work independently as well as in a team environment.

· Technical proficiency with computers including Microsoft Office.

· Access to a car on a daily basis and a valid state driver’s license or ability to transport self as


· Must be able to work varying hours, including evenings, weekends, and occasional holidays

Each employee of Lewis Ginter Botanical Garden

· Must comply with provisions of the current Employee handbook, all published personnel policies and the requirements of    their individual job descriptions.

· Must perform all duties in a manner consistent with a public garden serving multigenerational and multicultural                      individuals, families in accordance with directed practices and procedures.

· Must be aware of surroundings and vigilant to threats to the safety of visitors, volunteers, and staff or to security of their        property, ensuring that all concerns are reported promptly.

· Must report all injuries and incidents immediately and ultimately in writing to supervisor(s) and to Human Resources.

· Must ensure compliance with all applicable federal and state laws and regulations.

· Must perform other duties as assigned by supervisor.

Physical Demands / Working Conditions

· Ability to carry up to 40 lbs.

· Must be able to move throughout the 82-acre Garden property, as needed.

· Must be able to work outdoors in all weather conditions including heat, cold, wind, and humidity.

· Must be able to sit, stand, walk, stoop, kneel, crawl, reach, push, pull, lift, grasp, feel, and utilize repetitive motions for            prolonged periods of    time.

· Must be comfortable working in immediate proximity to the general public in a safe and friendly manner.

· Note: Duties described above, other duties, and physical demands have been identified as essential functions as required      by the Americans  with Disabilities Act.

Education and Experience

· A minimum of 3 years of successful experience in managing light displays, exhibitions, or other outdoor events.

· Associates degree or technical training; a combination of education and equivalent experience may be considered.

· Prior experience in a botanical garden, museum, or cultural non-profit.