Job Listing: Administrative Assistant (Pamplin Historical Park)

Title:  Administrative Assistant

Status:  Part-time, hourly position with no benefits

Starting Pay Range: $15.00-$17.00

Schedule: Mostly weekdays, some weekends and holidays as needed.

Primary Duties:

The Administrative Assistant provides administrative support for the day-to-day administration of the Park.  The AA spends portions of his/her workdays greeting visitors to the Administrative Offices answering and routing incoming calls, communicating on the Park radio network, and performing basic administrative duties.  The remaining portion of work time is spent providing support to the budget, finance, accounts payable, accounts receivable, and procurement functions of the Administration department.  The AA assists other departments and participates in special events as needed, and performs other duties as assigned.

Responsibilities:

Working under the supervision of the Director of Administration:

• Accurately prepare and maintain various spreadsheets, charts, or graphs as needed, in a timely manner.
• Maintain office supply records; place and receive supply orders, and break down requisitions into appropriate budget categories for accounting purposes.
• Answer incoming telephone calls and route them to appropriate staff members using professional techniques consistent with outstanding customer service standards.
• Accurately answer frequently asked questions about Park features, operating hours, events, and employment opportunities.
• Greet visitors to the reception area and act as the Park’s host until visitors are directed to the appropriate staff member.
• Communicate effectively and in accordance with approved procedures on the Park’s radio network.
• Draft basic business correspondence for Park staff with minimal errors or need for correction and revision
• Offer general administrative support to Park staff as determined by the Director of Administration.
• Handle outgoing mail to include fulfillment of brochure request.
• Assist other departments and participate in special events as needed.
• Demonstrate reliable attendance and punctuality.
• Perform multiple tasks simultaneously without close supervision.
• Use the Internet effectively to accomplish goals and conduct research.
• Demonstrate flexibility with work schedules.
• Maintain cordial, cooperative, and professional work relationships with co-workers, supervisors and the public.
• Maintain a professional appearance in accordance with Park standards.
• Perform other duties as assigned.

Rating Factors:

• High School diploma or equivalent
• Computer proficiency – Microsoft Office, Adobe, OneDrive

• Effective verbal and written communication skills.
• Ability to work a flexible schedule including occasional weekends, holidays, and extended hours.
• Must be at least 18 years of age and have reliable transportation

To Apply:  Submit a complete Pamplin Historical Park application form and a resume.  Additional materials may be included at the applicant's discretion; however, the Park does not guarantee the return of any application materials.  Highly qualified applicants will be interviewed by telephone.  The best candidates will be invited to participate in a personal interview at the Park at their own expense.  All applicants will be notified about the status of their application; therefore, we request that applicants do not call the Park for information about their candidacy.  Applicants wishing to withdraw their name from consideration should notify Pamplin Historical Park at their earliest convenience.

To obtain an application form, log on to www.pamplinpark.org, call (804) 861-2408, or request one at the Park.  Submit completed application packets to: Pamplin Historical Park, Attn: Amanda Jones, Administration, 6125 Boydton Plank Road, Petersburg, VA  23803. Application packets may be mailed, faxed to (804) 861-2820, or hand-delivered.

About Pamplin Historical Park: Pamplin Historical Park is located on a 424-acre campus in Dinwiddie County, Virginia, six miles from Petersburg and 31 miles south of Richmond.  The Park contains three museums, features an extensive costumed interpretive program, and preserves the site of a major Civil War battlefield.  Pamplin Historical Park, a privately owned 501 (c) (3) non-profit organization, and is a major historical attraction with an ambitious expansion plan.  For more information, please visit our website at www.pamplinpark.org