Job Listing: Programs & Administrative Coordinator (Virginia Discovery Museum)

Programs & Administrative Coordinator

Part-Time: 25-Hour Week (Mon-Fri, 9:15 a.m.-2:15 p.m.)*

The Programs & Administrative Coordinator reports to the Director of Operations and plays a critical role in creating a best-in-class and engaging experience for families at the Museum by supporting program development, managing birthday parties and private events, overseeing gallery maintenance, and providing administrative support.

*Work week may occasionally vary to include evening and/or weekend hours as needed depending on Museum programs and special events. Hourly wage commensurate with experience

Responsibilities

Program Development

• Works with the Education Manager to support and implement a diverse range of programs for children, including drop-in activities, camps, and annual events.

Birthday Parties & Private Events

• Manages the birthday party and private events program, including scheduling, invoicing, communicating with the party/event host, and coordinating staff.

Gallery Maintenance

• Conducts regular walk-throughs of the Museum galleries and executes minor exhibit repairs, cleaning, and maintenance as needed.
• Oversees the inventory and replenishment of interactive exhibit components and supplies.

 Administrative Support

• Maintains accurate records for programs, events, and gallery operations.
• Performs general administrative duties at the front desk as needed.

Qualifications

• Bachelor’s degree (preferred).
• Three to five years experience in an educational setting (teaching or substitute teaching) or similar public-facing learning environment.
• Strong organizational skills with a proven ability to manage multiple projects simultaneously and meet deadlines.
• Excellent written and verbal communication skills.
• Passion for working with children and families and a commitment to VDM’s mission

To Apply:

The Virginia Discovery Museum is an Equal Opportunity Employer. To apply, mail a cover letter and résumé to Lindsay Jones, Director of Operations, Virginia Discovery Museum, P.O. Box 1128, Charlottesville, VA 22902 or email them to operationsdirector@vadm.org. No telephone inquiries.