Job Listing: Accounting and Reporting Manager (Norfolk Botanical Garden)

Accounting & Reporting Manager

Position Type: Full-time employment, 40 hours per week. Exempt under the Fair Labor Standards Act (FLSA).

Compensation: $60,000-75,000 annually

Description: The Accounting & Reporting Manager plays a vital role within the Accounting Department at Norfolk Botanical Garden, overseeing financial accounting and reporting operations. This position works closely with the Vice President of Finance to ensure the accurate and timely preparation of budgets and financial reports. The ideal candidate is a detail-oriented professional with strong analytical and problem-solving skills, extensive experience in accounting, and the ability to interpret financial data to support organizational decision-making. This role requires a commitment to accuracy, efficiency, and collaboration in a dynamic nonprofit environment.

Essential Functions:

· Lead the development and management of the organizational budget, including researching, analyzing, and determining allocations across various departments and expense categories to ensure alignment with strategic goals and financial sustainability.

· Maintain and oversee general ledger accounts, ensuring accuracy, completeness, and compliance with accounting standards.

· Record financial transactions in the general ledger by preparing and posting closing journal entries in a timely and accurate manner.

· Perform comprehensive monthly account reconciliations to ensure proper alignment of financial records and resolve any discrepancies.

· Reconcile bank statements, identifying and investigating discrepancies to ensure accurate cash management and reporting.

· Prepare monthly departmental budget reports, providing financial insights and recommendations to support informed decision-making.

· Generate and review accurate internal balance sheets and profit & loss statements, ensuring completeness and accuracy before final approval.

· Oversee and manage relationships with revenue merchant service vendors, ensuring efficient processing of payments and transactions.

· Demonstrate a strong understanding of the budgeting process, assisting in forecasting, monitoring, and providing strategic financial recommendations.

· Apply knowledge of cost allocations to ensure accurate expense distribution across departments and projects.

· Oversee new vendor credit applications and ensure W-9 compliance.

· Maintain detailed records of fixed assets, tracking acquisitions, disposals, and calculating depreciation in accordance with accounting policies.

· Conduct in-depth financial analysis and support special projects as assigned, leveraging data-driven insights to enhance financial operations and inform leadership decisions.

· Additional duties as assigned.

Essential Physical Functions:

· This position regularly requires the candidate to sit for long periods of time at a desk, using a computer with a keyboard.

· The candidate must use discretion in handling confidential information.

· The candidate must be comfortable working in an open office setting and utilizing a phone to answer calls.

Qualifications:

· A Bachelor’s degree in Accounting, Finance, or a related field is required.

· A minimum of 5-7 years of relevant accounting experience is preferred, with experience in a nonprofit setting considered a plus.

· Strong proficiency in general ledger accounting software and advanced Microsoft Excel skills.

· Thorough understanding of and ability to apply Generally Accepted Accounting Principles (GAAP).

· Exceptional communication and collaboration skills, with the ability to convey financial concepts to non-financial staff.

· Strong organizational skills with the ability to prioritize tasks, manage multiple deadlines, and maintain attention to detail.

· A team-oriented mindset with the ability to work effectively across departments.

· High level of integrity and discretion in handling sensitive financial information.

Benefits:

· Health insurance including an HSA or copay option (NBG pays 70% of individual premium and 65% of dependent/family premium)

· 403(b) retirement plan with discretionary 4% match

· Company sponsored life-insurance coverage.

· Group rates on voluntary benefits such as dental, supplemental medical expense insurance, FSA, DCA, vision, STD, LTD, accident and critical illness.

· Paid vacation, sick leave and holidays.

· Professional development opportunities.

· Staff discounts on programming & gift shop. NBG logo wear for work provided.

· EAP services for all employees.

Reports To: Vice President of Finance

Equal Employer Opportunity (EEO) statement: NBG is committed to the principles and ideals of equal employment opportunity. It is, and shall continue to be, the policy and practice throughout NBG to foster equal employment opportunity and non-discrimination for applicants, employees, and volunteers without regard to race, color, sex, religion, national origin, age, marital status, disability status, sexual orientation, gender identity, pregnancy, childbirth or related medical conditions including lactation, status as a veteran, or other protected status, if qualified to perform the essential functions of the job with or without reasonable accommodation.