Job Listing: Special Events Coordinator (Morven Park)

Position Summary 

Morven Park, Loudoun County’s 1,000-acre backyard, is where our visitors know they can find their “happy place.” Our magnificent historic estate offers guided tours, educational programs, and picturesque grounds. 

As a member of the Development team, the Special Events Coordinator will collaborate with the team to ensure Morven Park’s fundraising events successfully engage and cultivate donors, members, volunteers, registered guests and the public. This role is in charge of managing event logistics, coordinating vendors and volunteers, and ensuring a polished experience for participants. The Special Events Coordinator also will lead Morven Park’s rental program by managing the Park as a venue for functions. 

The ideal candidate will have a background in non-profit and/or corporate event management and will be confident and ready to promote the Park’s mission to prospective clients. The work will be in-person and the schedule will include some Saturdays and holidays as required. 

Play. Learn. Discover.

Morven Park 

Morven Park offers competitive wages based on experience, with benefits for full-time employees including:

• • • Fully paid employee insurance premiums (medical, dental, vision and life/disability)
    • Paid time off and flexible work schedules
    • Observance of federal holidays
    • Automatic enrollment in 401(k) plan with company match 

Responsibilities Include: 

• Act as the event supervisor during each rental or Park event, instructing Park staff, vendors, and the client from set-up to clean-up as appropriate.
• Provide logistical coordination of vendors during planning and execution of special events and Morven Park fundraisers.
• Develop detailed event plans, timelines, and task lists from concept, day-of coordination, and through post-event wrap up.
• Keep volunteer records up to date and work with the Park’s volunteer corps to ensure coverage at special events.
• Introduce prospective rental clients to Morven Park’s facilities and grounds.
• Build positive customer relationships and negotiate/execute contracts with rental clients.
• Enter all interactions, contracts, payments, and notes related to rental clients, prospects, and vendors into the Salesforce database in a timely manner.
• Keep the Morven Park rental calendar up to date.
• Meet or exceed annual revenue budget goals.

Our ideal candidate will have: 

• A bachelor's degree and demonstrated event coordination experience.
• Proven ability to manage simultaneous events, with varying levels of complexity, on time and within budgets. 
• Focused attention to detail, a talent for organizing/prioritizing tasks, and disciplined follow-through practices.
• Experience providing exemplary customer service with a high level of professionalism.
• A positive approach to problem solving, new tasks, and collaborative projects. 
• An eagerness to enthusiastically promote Morven Park’s mission, offerings, and opportunities. 
• Interpersonal, verbal, and written communications skills that convey competence and diplomacy.
• The ability to work independently with limited supervision and collaboratively with other team members. 
• Experience with Microsoft Office/365 and Salesforce.
• Show a willingness to work a flexible schedule, including occasional weekends/holidays and longer special event days.
• The ability to perform the physical requirements of this role, including standing for extended periods of time, walking long distances, climbing up/down stairs, and lifting/moving up to 35 pounds.
• Be able to successfully pass a background check (required of all Park employees) and provide work references.

To apply, please send a cover letter, resume, and references to Employment@MorvenPark.org. 

The Foundation provides equal opportunities to all employees and applicants for employment without regard to race, color, ancestry, national origin, gender, sexual orientation, marital status, religion, age, disability, gender identity, results of genetic testing, service in the military, or any other characteristic or category protected under applicable federal or state law. Equal opportunity applies to all terms and conditions of employment, including hiring, placement, promotion, termination, layoff, recall, transfer, leave of absence, compensation, and training. All employment decisions at the Foundation are based on merit, qualifications, and abilities.