Job Listing: Payroll Accountant

Job Postings,

Lewis Ginter Botanical Garden -  Richmond, Virginia

Closes - open until filled

Position Title – Payroll Accountant

Salary - $22-25/hour

Job Type - full-time; non-exempt

Apply: Please send cover letter and resume to

Summary: As a team member in the Finance and Administration Department, the Payroll Accountant will be responsible for handling and maintaining all the payroll functions of the organization, along with updating all payroll records, processing time sheets and answering all payroll-related questions. You will process all employee benefit billings/expenses, oversee, administer and maintain employee deductions, census and reporting within the organizations HRIS System, while ensuring integrity and compliance of reports and audits 

Job Responsibilities:

  • Administer bi-weekly payroll processing for accuracy, deductions, levies and garnishments, accruals, changes and reporting.
  • Process timesheet records and other documents (e.g. W-2 and tax forms).
  • Answer employee questions about their perspective personal salaries, wages and payments.
  • Coordinate with HR about changes in payroll (e.g. terminations, new hires).
  • Process all employee benefit deductions, expenses, electronic payments, census review, reporting, and compliance.
  • Organize reporting to include worker’s compensation and general audit.
  • Ensure electronic transactions of payroll and recording of benefits are processed accurately and timely.
  • Cross balancing of monthly employee benefits within the HRIS system to monthly benefits billing.
  • Prepare journal entries reflecting earnings, taxes and deductions.
  • Reconcile bills by producing and balancing to reports to ensure accuracy of billing.
  • Manage and reconcile bi-weekly/quarterly retirement account.
  • Conduct benefits orientations and explain benefits enrollment systems, prepare and distribute benefits enrollment materials and document administrative procedures for benefit enrollments
  • Serve as primary contact with carriers and third-party administrators, responds to benefits inquiries from employees relating to status changes, plan provisions, and other general inquiries.
  • Maintain professional privacy and high degree of confidentiality.
  • Assist with general accounting duties including cross training for accounts payable and receivable functions.
  • Support other Finance and Administration team members. 



  •  Preferred: Bachelor’s degree in Business Administration or related field
  • Minimum of five years in payroll/accounting field and knowledge of non-profits
  • Essential attention to detail and high degree of accuracy.
  • Extensive knowledge of payroll systems.
  • Extraordinary mathematical skills and solid analytical abilities.
  • Proficient with Excel spreadsheets.
  • Well organized and detail-oriented, able to work independently as well as in a team environment.
  • Technical proficiency with computers, databases, Microsoft software programs, HRIS and payroll software.

Physical Demands/Working Conditions

  • Prolonged periods of sitting at a desk and computer work.
  • The position requires familiarity with all public areas of the 82-acre Garden property.

Note: Duties described above, other duties and physical demands have been identified as essential functions as required by the Americans with Disabilities Act 

Each employee of Lewis Ginter Botanical Garden:

  • Must comply with provisions of the current Employee handbook, all published personnel policies and Page 3 of 3 the requirements of their individual job descriptions.
  • Must perform all duties in a manner consistent with a public garden serving multigenerational and multicultural individuals, families, and in accordance with directed practices and procedures.
  • Must be aware of surroundings and vigilant to threats to the safety of visitors, volunteers, and staff or to security of their property, ensuring that all concerns are reported promptly.
  • Must report all injuries and incidents immediately and ultimately in writing to supervisor(s) and to Human Resources.
  • Must ensure compliance with all applicable federal and state laws and regulations.
  • Must perform other duties as assigned by supervisor. 

About Lewis Ginter Botanical Garden:

Founded in 1984, Lewis Ginter Botanical Garden is a non-profit garden located in Richmond, Virginia’s Lakeside neighborhood. The Garden encompasses 82 acres, four lakes, 5,500 unique taxa of plants within 15 distinct outdoor gardens, 11 major buildings including a conservatory and greenhouse, plus an 80-acre branch site, the Lewis Ginter Nature Reserve. Annually, Lewis Ginter engages over 17,000 students in innovative and exciting education programs and more than 400,000 annual visitors to the Garden. In recent years, the Garden has been honored with inclusion in several top ten lists for botanical gardens in North America.

Lewis Ginter Botanical Garden is an Equal Opportunity Employer. We do not discriminate on the grounds of race, color, religion, sex, age, disability or national origin in the hiring, retention, or promotion of employees. We support the diversity and inclusion policy adopted by The American Public Gardens Association: to create an equitable, diverse and inclusive culture where the contributions of all community members are valued, respected and appreciated.