Job Listing: Visual Studies Collection Registrar

Job Postings ,

Library of Virginia - Richmond, VA

Closes - Open until filled.

Position Title – Visual Studies Collection Registrar

Salary - $42,000 min to $60,000 max (commensurate with experience)

Job Type - Full-Time

For more info and to apply - click here.

The Library of Virginia is seeking a knowledgeable, dynamic, and self-motivated individual for the position of Visual Studies Collection Registrar for the Manuscripts & Special Collections Branch of the Collections Access and Management Services Division. Reporting to the Visual Studies Collection Coordinator, the selected candidate is accountable for ensuring the overall safety, preservation, maintenance, and documentation of works in the Virginia State Art Collection. The Visual Studies Collection Registrar will work closely with units throughout the agency on projects involving the State Art Collection, and work with external vendors, including art shippers, art handlers, and conservators to coordinate the transportation, storage, installation and deinstallation of artwork. In addition, the candidate will assist in the day-to-day activities of the Visual Studies Collection including reference services and image reproduction requests, and will participate, as assigned, on agency-wide panels, committees, and work groups.
The Library of Virginia is an equal opportunity employer and is committed to hiring a diverse and inclusive workforce that is reflective of the Commonwealth of Virginia. To be successful in this position, in addition to the qualifications listed, you will need to value working for an agency that fosters a diverse, open, inclusive, team-oriented work environment. All qualified applicants are afforded equal opportunities without regard to race, sex, color, national origin, religion, sexual orientation, gender identity, age, veteran status, political affiliation, genetics, or disability (except where physical requirements are a bona fide occupational qualification). Minorities, individuals with disabilities, veterans, and people with National Service experience are encouraged to apply.
Telework is available on a limited basis after the first 6 months of employment.
The Library of Virginia offers a strong benefits package complete with 12 paid holidays, annual leave, family and personal leave, paid sick leave, parental leave, short- and long-term disability, retirement, deferred compensation, flexible work schedule, and much more.
Qualified state employees may be eligible for student loan forgiveness through the Federal Public Service Loan Forgiveness Program (PSLF). As a full-time employee with the Library of Virginia, you may be able to take advantage of this program! Visit the Public Service Loan Forgiveness Program site at for more information including eligibility requirements.
40% – Rights and Image Reproductions
40% – State Art Collection Management
10% – Program Implementation – Visual Studies Collections
10% – Public Service

Minimum Qualifications
  • Valid Virginia driver’s license or ability to obtain prior to hire;
  • A Bachelor’s degree in library science, history, museum studies or a related field, or a combination of education and equivalent work experience in an archival, historical library, or museum;
  • Considerable knowledge of computer technologies relating to pictorial images;
  • Working knowledge of photographic processes, standards, and technology;
  • Working knowledge of archival, library, and collection management standards and procedures;
  • Working knowledge of historical pictorial images; research methodologies and techniques, including cataloging;
  • Working knowledge of copyright law and copyright/permission related library policies;
  • Working knowledge of Microsoft Office Suite, including Word, Access, and Excel;
  • Demonstrated ability to work well and collegially within multiple team environments, and with patrons;
  • Demonstrated ability to communicate effectively orally and in writing
  • Ability to complete detailed projects effectively and efficiently and within multiple deadlines;
  • Ability to lift an average of 25-50 pounds; and
  • Ability to communicate effectively, both orally and in writing.

Preferred Qualifications
  • Considerable knowledge of Virginia historical pictorial images highly desired;
  • Working knowledge of MARC; and
  • Knowledge of Virginia state and local history strongly preferred.

An equivalent combination of education, training, and experience may substitute for educational requirements.

Special Requirements
The Library of Virginia will record information from each new employee’s Form I-9 (Employment Eligibility Verification) into the Federal E-Verify system to confirm identity and work authorization.

Sponsorship will not be provided for this position now or in the future. Confirmation of eligibility to work will be required at time of hire.
The selected candidate must successfully pass a criminal background check. A record of criminal history does not automatically bar an applicant from consideration.
Employment verification and reference checks, to include current/previous supervisors, will be conducted.
Yellow/Blue Cards – If you have been affected by Policy 1.30 Layoff as a state employee and possess a valid Interagency Placement Screening Form (Yellow Form) or a Preferential Hiring Card (Blue Card), you must submit this document BEFORE the closing date for this position. The document may be scanned and uploaded in the same manner as uploading a cover letter or resume during the application process, or it may be faxed to (804) 692-3587. Please include your name and the position number on the fax cover sheet and call to confirm receipt.

Special Instructions to Applicants
To apply, candidates must submit a completed Virginia state employment application online at for position #00038. This position is open until filled. Applications will be accepted until a suitable pool of candidates is received. After 5 business days, this position may be closed at any time. Questions should be directed to the Office of Human Resources at (804) 692-3586 or Please visit our website at for additional information about the agency.
Fax, e-mail or mail applications will not be accepted. The online state application must contain all required information and fully respond to questions to be considered for this job opportunity. For assistance or computer access, please visit your local Virginia Employment Office or contact or 804-692-3586.
In compliance with the Americans with Disabilities Act (ADA), the Library of Virginia will provide, if requested, reasonable accommodations to applicants in order to provide access to the application and/or interview process. If you require accommodations, please contact the Office of Human Resources at (804) 692-3586 or email An EEO /AA/ ADA Employer