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Job Listing: State Records Archivist

Job Postings ,

Library of Virginia - Richmond, VA

Closes - 7/30/2021 11:59 PM ET

Position Title – State Records Archivist

Salary - $42,000-$50,000/annually

Job Type - Full-Time

To learn more and apply, click here

The Library of Virginia, the state library and archives of the commonwealth, is seeking two qualified archivists to work in the State Records Branch of the Government Records Services Division. The division consists of three departments: the State Records and Local Records archival programs, and Records Management Services. The selected candidate will work both independently and as part of team that advances the proper disposition, care, management and public access to the archival records of the Commonwealth of Virginia. The Library’s state government archival collections date from the early colonial period to modern government, including most notably the records of every Virginia governor from Patrick Henry to Terry McAuliffe.
The two positions will be part of a team responsible for applying the highest professional standards and archival best practices to identify, analyze, arrange, and describe the permanent records of Virginia state government to ensure their long-term preservation and facilitate their use by the public. Under the direction and guidance of the State Records Manager, the incumbents will work with both early and modern collections, focusing on the backlog of paper-based state archival records, digital collections of state archival records, and the vast quantities of electronic archival records accessioned since 2005.

This is an exempt level position and is eligible for limited teleworking after the first six months of employment.
Responsibilities include:
  • Identifying the content, arrangement, research potential, extent, and date range of paper and electronic state records collections and conducting necessary research to identify persons, places, events, and agencies documented in the records;
  • Creating EAD, MARC and other finding-aids that facilitates public understanding and access to the records;
  • Performing routine evaluation and conservation (repair/mending) of paper archival collections;
  • Working with colleagues to evaluate best processing practices/options and assist in developing and implementing archival processing procedures for electronic records;
  • Building archival collections of state government Web sites using Archive-It (; and
  • Contributing to agency outreach efforts, including speaking to stakeholder groups and at professional conferences and meetings, as well as providing content for the Library’s social media outlets and blog, the UncommonWealth (
The Library of Virginia is an equal opportunity employer and is committed to hiring a diverse and inclusive workforce that is reflective of the Commonwealth of Virginia. To be successful in this position, in addition to the qualifications listed, you will need to value working for an agency that fosters a diverse, open, inclusive, team-oriented work environment. All qualified applicants are afforded equal opportunities without regard to race, sex, color, national origin, religion, sexual orientation, gender identity, age, veteran status, political affiliation, genetics, or disability (except where physical requirements are a bona fide occupational qualification). Minorities, individuals with disabilities, veterans, and people with National Service experience are encouraged to apply.
The Library of Virginia offers a strong benefits package complete with 12 paid holidays, annual leave, family and personal leave, paid sick leave, parental leave, short- and long-term disability, retirement, deferred compensation, flexible work schedule, and much more.
Qualified state employees may be eligible for student loan forgiveness through the Federal Public Service Loan Forgiveness Program (PSLF). As a full-time employee with the Library of Virginia, you may be able to take advantage of this program! Visit the Public Service Loan Forgiveness Program site at for more information including eligibility requirements.

50% – Arrangement and Description
35% – Digital Collections and Electronic Records
10% – Web Archiving
5% – Outreach and Customer Service
Minimum Qualifications
Prior experience as an archivist in an entry-level position or formal training required.

Working knowledge of and experience with:
  • Archival standards, theory, and practice;
  • Archival automation, using EAD for finding aids and online cataloging using MARC format, and applying DACS to both;
  • State government records;
  • Legal processes and state and local history;
  • Archival conservation and preservation guidelines;
  • Electronic records preservation and processing; and
  • Digital collection management.

Demonstrated ability to:
  • Examine, analyze, arrange, and describe collections accurately;
  • Communicate effectively, orally and in writing;
  • Work as an effective member of a team;
  • Work with accuracy and within expected timeframes; and
  • Use relevant online databases and tools, such as Alma and Infolinx.
Preferred Qualifications
  • Master’s degree in U.S. History, Archival Studies, Library Science, or related field as well as training in digital collection management and/or electronic records preservation and processing; and
  • Working knowledge and experience with Virginia legal processes and state and local history.
An equivalent combination of education, training, and experience may substitute for educational requirements.
Special Requirements
The selected candidate must successfully pass a criminal background check. A record of criminal history does not automatically bar an applicant from consideration.

Employment verification and reference checks, to include current/previous supervisors, will be conducted.

Sponsorship will not be provided for this position now or in the future. Confirmation of eligibility to work will be required at time of hire.

Yellow/Blue Cards – If you have been affected by Policy 1.30 Layoff as a state employee and possess a valid Interagency Placement Screening Form (Yellow Form) or a Preferential Hiring Card (Blue Card), you must submit this document BEFORE the closing date for this position. The document may be scanned and uploaded in the same manner as uploading a cover letter or resume during the application process, or it may be faxed to (804) 692-3587. Please include your name and the position number on the fax cover sheet and call to confirm receipt.
Special Instructions to Applicants
Candidates applying to position #00231 will also be considered for position #00232. To apply, candidates must submit a completed Virginia state employment application online at for position #00231 by 11:59 PM on July 30, 2021. Questions should be directed to the Office of Human Resources at (804) 692-3586 or Please visit our website at for additional information about the agency.

Fax, e-mail or mail applications will not be accepted. The online state application must contain all required information and fully respond to questions to be considered for this job opportunity. For assistance or computer access, please visit your local Virginia Employment Office or contact or 804-692-3586.

In compliance with the Americans with Disabilities Act (ADA), the Library of Virginia will provide, if requested, reasonable accommodations to applicants in order to provide access to the application and/or interview process. If you require accommodations, please contact the Office of Human Resources at (804) 692-3586 or email