Job Listing: Records & Info Management Analyst

Job Postings ,


Closes May 9

The Library of Virginia is seeking a Records & Information Management Analyst to provide direct services to state and local governmental offices to analyze and assess record keeping and information systems. Reporting to the Records Management Coordinator, the Analyst will assist in the cooperative development and review of Record Retention and Disposition Schedules for the management of public records. In order to ensure that procedures used to manage and preserve public records are uniform throughout the Commonwealth, the selected candidate will identify records management training needs and recommend, develop, and present training programs to meet those needs. This position will support the Government Records Services Division in its work to respond to inquiries from state and local agencies; disseminate LVA-promulgated records management policies and procedures in cooperation with other analysts, as well as state and local records officers; provide consultation in planning for and responding to records emergency situations; and help facilitate successful transfers of permanent records to the Library. As the Commonwealth's library and archives, the Library of Virginia is a trusted educational institution dedicated to acquiring, preserving, and promoting access to unique collections of Virginia's history and culture and advancing the development of library and records management services statewide. The Records Management section supports this mission by creating and disseminating retention schedules for the Commonwealth, and providing education for its agencies and political subdivisions on records retention and disposition. The Library of Virginia inspires learning, ignites imagination, creates possibilities, encourages understanding, and engages Virginia's past to empower its future. To be successful in this position, in addition to the qualifications listed, you will need to value working for an agency that fosters a diverse, open, inclusive, team-oriented work environment. BENEFITS The Library of Virginia offers a strong benefits package complete with 12 paid holidays, annual leave, family and personal leave, paid sick leave, parental leave, short- and long-term disability, retirement, deferred compensation, flexible work schedule, and much more. This is an exempt level position and is eligible for limited teleworking after the first six months of employment. CORE RESPONSIBILITIES 40% - Consultation Services 30% - Records Analysis 20% - Educational Initiatives 10% - Administrative Activities & Reports

Minimum Qualifications

  • Bachelor's degree in US History, American Studies, Political Science, Library Science, or related field;
  • Working knowledge of records management techniques and information systems;
  • Working knowledge of state and local government operations and functions;
  • Excellent customer service skills required to provide consultative services;
  • Demonstrated ability to develop retention and disposition schedules;
  • Demonstrated ability to develop and deliver effective training;
  • Demonstrated ability to work with a wide variety of people including staff and public officials;
  • Demonstrated ability to communicate clearly, both verbally and in writing;
  • Demonstrated ability to advise agency management on organizational and operational issues;
  • Prior experience with developing retention and disposition schedules;
  • Ability to lift boxes or records weighing up to 50 pounds; and,
  • Must have a valid Virginia driver's license, or the ability to obtain one prior to date of hire.

Preferred Qualifications

  • Advanced degree in a related field preferred; and,
  • Previous experience in a large governmental archival or records management program preferred.
An equivalent combination of education, training, and experience may substitute for educational requirements.

Special Requirements

Selected candidate must successfully pass a criminal history background check. A record of criminal history does not automatically bar an applicant from consideration. Employment verification and reference checks, to include current/previous supervisors, will be conducted. The Library of Virginia is an Equal Opportunity Employer and encourages women, minorities, individuals with disabilities, veterans, and people with National Service experience to apply. Reasonable accommodations are available to persons with disabilities during the application and/or interview process per the Americans with Disabilities Act. An EEO/AA/ADA Employer