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Job Listing: Archivist

Job Postings ,

Fort Monroe Authority - Hampton, VA

Closes - Open Until Filled

Position Title – Archivist

Department – Museum, Education and Interpretation

FLSA Status – Exempt

Work Conditions – Office environment in historic building, not ADA accessible.  Light lifting, 40 hr work week, 8:30 AM – 5:00 PM. Will require some weekends and evenings

Salary - $43,760 - $49,230 annually

Reports To – Director of Museums, Education and Interpretation

Are you looking for a challenging and meaningful career, with the added bonus of panoramic waterfront views, historic homes and beautiful beaches? If so, Fort Monroe Authority (FMA) is dedicated to helping people reach their career goals and at the same time a great place to work, learn and play!  In its long history, Ft. Monroe has witnessed some of our nation’s most significant events.

We are currently looking to fill an Archivist position in our Museum, Education and Interpretation Department at Fort Monroe, Virginia.  This position includes state employee benefits to include health benefits; membership in the Virginia Retirement System; 13 paid holidays; annual leave; sick leave; group life insurance and other related Commonwealth of Virginia employee benefits. 

Under general supervision, the Archivist provides comprehensive archival management of varied collections in accordance with accepted standards and practices of archival management; ensures the preservation of collections; plans and provides direct support for exhibitions and publications; assists with broader program collections; utilizes sound organizational and management skills; and performs related duties as assigned. This position requires a self-starter, ability to work with little supervision and excellent project management skills. Currently, the archival holdings are in three separate areas; initially, they will require assessment, re-organized, consolidated and relocated to a new, state of the art archival facility.


  • Manages daily operations for the FMA archive, located in three separate facilities
  • Applies professional archival principles and methods to the management of the FMA archive
  • Assists with the archiving of FMAs official records in accordance with the Virginia Public Records Act (VPRA)
  • Plans and manages processing and cataloging of archival materials. Assures accuracy and completeness of collection documentation.
  • Facilitates access to, and promotes the use of, the FMA archive by scholars and researchers
  • Responds to research inquiries and conducts historical research
  • Provides direct support to the Education and Program Managers with archives and research
  • Seeks, prepares and submits grant proposals related to the archive and manages funded projects
  • Provides content, images, copies of primary documents etc from both the FMA Archives and other sources, for new exhibits (permanent and temporary)
  • Develops expertise related to the history of Fort Monroe and Point Comfort and represents FMA at professional meetings to advance knowledge and appreciation of the archive collection
  • Determines appropriate actions regarding user requests by providing information from documents and access to documents, making referrals to other sources or denying the requests for information.
  • Designs and implements a description plan by developing finding aids as guides, inventories, registers, series descriptions, and folder lists.
  • Plan and implement automated systems for archival collection management
  • Supervises and manages volunteers and archival interns assigned by the Internship Program Coordinator
  • Performs all other duties as assigned



Bachelor’s degree required.  Master's degree in archival studies, history, library and/or information sciences or a related field with course work in archival methods and theory strongly preferred. Combination of education and experience will be considered.


  • At least five years of progressively responsible experience in archival administration, with experience in computerized collection management systems utilized by archives with historical holdings
  • Experience working with military documents, official DOD publications and manuals a plus
  • Must be able to use Microsoft Office Suite
  • Strong interpersonal skills
  • Ability to communicate effectively both orally and in writing

Note:  All full-time employees are required to contribute 5% of annual salary toward their retirement account; in accordance with VRS retirement provisions.  This is handled through a pre-tax payroll deduction.

The Fort Monroe Authority is an EEOC compliant employer.

This posting will be posted as open until filled.  If interested, please apply at  Resume and cover letter must be submitted to be considered for this position.