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Job Listing: Annual Fund Officer

Job Postings ,

Virginia Museum of Contemporary Art - Virginia Beach, VA

Closes - Open until filled

Position Title – Annual Fund Officer

Salary - $36,500+/annually

Job Type - Full-Time

The Virginia Museum of Contemporary Art (Virginia MOCA) is a one-of-a-kind campus located in the Virginia Beach ViBe Creative District. It is one of the only publicly supported museums in Virginia dedicated to contemporary art. In addition to being a nationally recognized museum, Virginia MOCA also runs a studio art school for the benefit of our community and art lovers everywhere. Virginia MOCA, a nonprofit 501(c)(3) organization, is currently seeking an Annual Fund Officer.

Annual Fund Officer  

Virginia MOCA seeks a professional to manage the donor database, and to coordinate the Membership and Annual Fund giving programs. Work will be performed under the supervision of the Director of Institutional Advancement and often in cooperation with fellow development staff and other departments. 


  • Plan and assist in the execution of membership promotion and benefit fulfillment
  • Maintain the moves management process w/ revenue tracking
  • Act as the development committee liaison with some board liaison support
  • Manage all aspects of the donor database, including gift entry, data integrity, email campaigns, event registration, and organizing queries and reports
  • Manage all memberships from $50 - $1,250
  • Print and mail monthly membership renewal notices
  • Process credit card transactions
  • Reconcile daily deposits with database records for accurate financial accounting
  • Assist with planning annual appeals: prepare solicitations and related correspondence, coordinate campaigns, track donations.
  • Assist with and lead communication efforts that promote membership and attract donors
  • Prepare weekly departmental performance reports
  • Assist development colleagues with events as needed
  • Assist in the creation and monitoring of the development and membership operating budgets in consultation with the Development Department and the Accounting Department
  • Follow Virginia MOCA development department rules and guidelines to ensure a donor-centered approach to fundraising and compliance with ethical and technical standards
  • Represent the development department on the cross departmental content team
  • Assist the Director of Institutional Advancement in other tasks as assigned

Required Skills and Abilities

  • Ability to work both virtually and in-our office
  • Database proficiency required, Neon CRM experience a plus
  • Detail-oriented approach and ability to quickly switch tasks as demands require
  • Ability to build and manage internal processes that yield reliable results
  • Experience merging documents for large mailings preferred
  • Ability to communicate over the phone and in person in a warm personable manner
  • Ability to write in a succinct and personable style
  • Work occasional nights and weekends (most with advance notice)
  • Ability to remain organized while working in an environment with competing priorities
  • Proficiency in Microsoft Office Suite required
  • Ability to think critically and to tactfully express critical opinions
  • Ability to respond to crises with grace under pressure
  • Ability to work productively with minimal supervision
  • Ability to work with diverse groups and individuals

Experience and Training

  • Bachelor’s degree from an accredited college or university or equivalent work experience
  • Two years’ experience in non-profit development preferred
  • Demonstrated ability to work with and manage volunteers
  • Demonstrated organizational improvement, and process implementation within and across departments

This is a full-time position with benefits and a salary of $36,500+. The ideal applicant will be a well-organized team player, with some non-profit experience, who is looking to grow their non-profit development skills in a supportive environment with potential for personal growth and achievement. 

Interested parties should send a resume and cover letter to The position will remain open until filled.

Virginia MOCA strives for an inclusive work environment and actively embraces a diversity of people, ideas, talents, and experiences. We highly encourage people of color, individuals with disabilities, and other historically underrepresented groups to apply.