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Job Listing: Administrative Coordinator

Job Postings ,

Virginia Museum of Natural History - Martinsville, VA

Closes - 6/13/2021

Position Title – Administrative Coordinator

Salary - $28,354 - $35,000/annually DOQE

Job Type - Full-time

For more info and to apply, click here.

An exceptional opportunity in administration at the Virginia Museum of Natural History (VMNH) is now available. This is a full-time position with an excellent state benefits package. If you meet the qualifications for Administrative Coordinator, we invite you to apply to join our staff. The earliest starting date for this position is 1 July 2021 but no later than 31 August 2021.

Working directly with the Executive Director of VMNH and the museum’s Leadership Team, the Administrative Coordinator will provide logistical support of key areas of operation to ensure effective administrative operation.

  • Work directly in support of the Executive Director (20%)
o Filing, communication, and scheduling
o Travel accommodations
o Annual records organization
  • Work to support the VMNH Board of Trustees (15%)
o Communications
o Scheduling and organizing Board meetings, including committee meetings
o Board meeting attendance
o Assembling and distributing Board reports
  • Advancement support (30%) with Executive Director and Deputy Director
o Maintaining donor communication database
o Organizing key staff and board member interactions with supporters
o Maintaining membership directory
o Distribution of museum communications to supporters and members
o Identification of new audiences
o Assist in maintaining relationships with AAM, ASTC, ASMD, and other professional museum organizations
  • Special event support (15%)
o Act as a supporting element of special events, including:
  • Exhibit openings
  • Annual gala
  • Jefferson Awards
  • Family Science Festivals
  • Donor socials
  • Offsite board meetings
  • General museum support (15%)
o Working with Leadership team, identify areas of museum support to help overall mission
  • Other duties as assigned (5%)
Minimum Qualifications
  • 3-5 years of experience in museum settings
  • Experience with events, relationship building, and database management
  • Experience with Microsoft required, Blackbaud a plus
Preferred Qualifications
  • BA or higher in Museum Studies or related field.
Special Requirements
Special Instructions to Applicants

Only online applications are accepted. In addition to the online application, applicants must submit a cover letter and resume. These documents may be attached to the online application.

Closing date for applications is 13 June 2021.

Application review will begin 14 June 2021. If you have questions about the position or the application process, please contact the Human Resources Office at 276-634-4158.

The Virginia Museum of Natural History complies with E-Verify, which is an internet based system operated by the Department of Homeland Security in partnership with the Social Security Administration that allows participating employers to electronically verify the employment eligibility of their newly hired employees.

We are an equal opportunity employer. All qualified applicants are afforded equal opportunities without regard to race, sex, color, national origin, religion, sexual orientation, gender identity, age, veteran status, political affiliation, genetics or disability. The successful applicant must furnish proof of identity and employment eligibility and is subject to a background check.