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Job Listing: Administrative & Project Coordinator, Reimagining Monument Avenue

Job Postings ,

Virginia Museum of Fine Arts - Richmond, VA

Closes - Applicants are strongly encouraged to apply by July 6, 2021.

Position Title – Adminstrative & Project Coordinator, Reimagining Monument Avenue

Salary - $60,000 a year

Job Type - Temporary

For more info and to apply, click here.

The Virginia Museum of Fine Arts (VMFA) invites applications for Administrative and Project Coordinator, Reimagining Monument Avenue.

This position directly reports to the Project Manager, Reimagining Monument Avenue who will develop a plan to launch a community-driven effort to reimagine Monument Avenue as a forward-looking Avenue of the Arts that brings international attention and visitors to Richmond and Virginia, while also ensuring that spaces remain meaningful places for public engagement and community gatherings. This plan will be presented to the Governor, the Secretary of Education, and the Chairs of the House Appropriations and Senate Finance and Appropriations Committee on September 1, 2022.

This is a temporary position currently with funding from August 2021 – September 2022.

The anticipated start date is August 25, 2021 or earlier.

This salaried, exempt position offers Commonwealth of Virginia employee benefits such as 12 paid holidays, health benefits and more. VMFA staff also enjoy agency benefits like free admission to special exhibitions, previews of special exhibitions, employee pricing for select museum programs and classes, and discounts at Amuse Restaurant, Best Café, and VMFA Shop.

Duties include:

Manages and tracks all incoming items requiring review by Project Manager.

Maintains and organizes files for Project Manager.

Manages Project Manager’s calendar, keeping it accurately updated. Coordinates and schedules appointments.

Provides staff support for meetings including: tracking invitations and responses, compiling agendas, meeting materials, follow up materials, and preparing and distributing meeting minutes with attention to completeness, accuracy and timeliness.

Drafts researched and informed correspondence on behalf of the Project Manager as assigned. This includes, but is not limited to: agendas, reports, emails, letters, spreadsheets, speaking points, etc.

Reviews, edits, summarizes elements and offers suggestions and or other items to ensure Project Manager has a good view of documents or materials for approval.

Works on logistics and formulation of ideas to successfully complete Project Manager’s projects, programs, visits, and events, as assigned.

Researches and coordinates protocol in cases of diplomatic or high level officials, working closely with Project Manager, and/or other stakeholders.

Maintains accurate and up to date list of stakeholders contact information and affiliation.

Provides timely advice and communications about projects to Project Manager and all stakeholders through status updates, reports, budgets and discussion papers as needed.

Works within project timelines, budgets, and briefings as set by the Project Manager.

Researches and compiles information in support of special requests for various state and departmental reports and submissions, as assigned.

Maintains, and ensures, a high level of confidentiality for sensitive information and material.

Other duties as assigned.

Minimum Qualifications

Knowledgeable of the principles of customer relations.

Highly developed computer skills and related word processing, spreadsheets, and software including Excel, Access, SharePoint, PowerPoint, and Word.

Demonstrated ability to handle effectively multiple tasks in a busy office environment.

Skillful in welcoming and communicating courteously and professionally with a wide variety of visitors, including museum professionals, business and community leaders, and other stakeholders.

Highly detailed-oriented.

Preferred Qualifications

Bachelor’s degree or applicable experience or training.

Special Requirements

Selected candidates must pass a criminal history background check.

Special Instructions to Applicants

Posting will be open for a minimum of five (5) business days and will remain open until a competitive and qualified candidate pool is established. Applicants are strongly encouraged to apply by July 6, 2021.

Please submit three (3) references. Provide full name, phone number and email address. References may be attached in a separate document in the “other” field in the portal; or they may be included with the resume or cover letter.

Professional references are preferred. Other reference types will also receive consideration. References should be able to attest to your knowledge, skills, and abilities, especially qualifications relevant to the position for which you are applying.

Please contact the HR office at recruitment@vmfa.museum if you need assistance. Virginia Museum of Fine Arts is an EEO/AA, Virginia Values Veterans (V3) Certified Employer.