Job Listing: Accounting Clerk, Part-Time

The Mariners' Museum - Newport News, VA

Closes - Open until filled.

Position Title – Accounting Clerk

Salary - $15.00/hour

Job Type - Part-Time

To learn more and apply, click here. 

This position supports the Finance Department by computing, classifying, recording and verifying numerical data for use in maintaining accounting records for the Museum. This is a part-time position at 20 hours a week. The hourly rate is $15.00.

Duties:

Cash Receipts:

• Process daily bank deposits
• Accurately input all transactions into accounting software system

Accounts Payable:

• Review all invoices and check requests for appropriate documentation and approval prior to posting
• Accurately input all invoices and check requests into accounting software system
• Record all related transactions for Museum employee purchase cards
• Accurately apply all electronic payments to vendor invoices
• Print accounts payable checks on a weekly basis and generate applicable accounts payable reports
• Review vendor statements and revolving credit accounts monthly for accuracy - research and resolve discrepancies
• Maintain updated vendor status and demographic information in accounting software

General:

• Update and maintain system for tracking Museum contracts
• Update and maintain system for tracking Museum subscriptions
• Update and maintain cash flow spreadsheet
• Update and maintain project reconciliation spreadsheets
• Sort and distribute incoming mail
• Update and maintain the departmental filing system in accordance with the museum’s current Record Retention Policy
• Monitor the accounts payable email address and process items accordingly
• Respond to staff inquiries
• Other duties as assigned

. Requirements:

Knowledge, Skills, Abilities:

• Ability to rapidly learn and perform tasks related to the museum’s regulations, policies, rules, functions, procedures, or processes
• Ability to be an effective team member and display initiative
• Ability to work unsupervised at times
• Proficiency in MS Office, particularly MS Excel, MS Word and Google Suite, required. Experience with Microsoft Dynamics or similar accounting software and Raiser’s Edge/Altru or similar fundraising software desired
• Candidate must also possess excellent organizational, verbal and written communication skills, be detail oriented, accurate and able to work under pressure to meet deadlines

Education and Experience:

• Two years’ experience in maintaining a General Ledger system required
• One-year experience in processing both Accounts Payable and Cash Receipts required

Conditions of Employment:

• Must be able to pass a background check and drug screen prior to employment