Job Listing: Accounting Clerk, Part-Time

Job Postings ,

Mariners' Museum and Park - Newport News, VA

Closes - Open until filled.

Position Title – Accounting Clerk

Salary - $15.00/Hour

Job Type - Part-Time

For more info and to apply: click here

he Part-time Accounting Clerk position is primarily responsible for supporting the Finance Department by performing a range of accounting and clerical tasks related to the accounts payable and cash receipts function. This support generally includes receiving, processing, and verifying invoices, tracking and recording purchase orders, and processing daily bank deposits and invoice payments.

This position works approximately 20 hours a week and has an hourly rate of $15.00. No phone calls, please – only applicants being considered for interviews will be contacted.

Duties:

Cash Receipts:

  • Process daily bank deposits
  • Accurately input all transactions into the accounting software system

Accounts Payable:

  • Review all invoices and check requests for appropriate documentation and approval before posting
  • Accurately input all invoices and check requests into the accounting software system
  • Record all related transactions for Museum employee purchase cards
  • Accurately apply all electronic payments to vendor invoices
  • Print accounts payable checks on a weekly basis and generate applicable accounts payable reports
  • Review vendor statements and revolving credit accounts monthly for accuracy - research and resolve discrepancies
  • Maintain updated vendor status and demographic information in accounting software

General:

  • Update and maintain the system for tracking Museum contracts
  • Update and maintain the system for tracking Museum subscriptions and licenses
  • Update and maintain cash flow projection
  • Update and maintain project reconciliation spreadsheets
  • Sort and distribute incoming mail
  • Update and maintain the departmental filing system by following the museum’s current Record Retention Policy
  • Monitor the accounts payable email address and process items accordingly
  • Respond to staff inquiries
  • Other duties as assigned

. Requirements:

Knowledge, Skills, Abilities:

  • Ability to rapidly learn and perform tasks related to the museum’s regulations, policies, rules, functions, procedures, or processes
  • Ability to be an effective team member and display initiative
  • Ability to work unsupervised at times
  • Proficiency in MS Office, particularly MS Excel, MS Word, and Google Suite, is required. Experience with Microsoft Dynamics or similar accounting software and Raiser’s Edge/Altru or similar fundraising software desired
  • Candidate must also possess excellent organizational, verbal, and written communication skills, be detail-oriented, accurate, and able to work under pressure to meet deadlines

Education and Experience:

  • Two years of experience in maintaining a General Ledger system is required
  • One-year experience in processing both Accounts Payable and Cash Receipts required

Conditions of Employment:

  • Must be able to pass a background check and drug screen prior to employment